How to Address an Envelope Properly

March 21, 2019

The digital world is increasing at a breakneck speed, however, that does not mean that we can forget the more traditional ways of doing things. One of the main things that will never go out of fashion is sending mail; formal, or informal. If something like sending birthday wishes, letters, invitations are still traditional and done through mail, it is important that you know how to properly do something like that.

Once you are done writing everything that you need to write, the next part is the part where you have to address the envelope. This is perhaps the easiest or most difficult part based on how you are handling things. You have to be careful with it because this is the first thing that someone will be seeing when they receive the letter.

Luckily, there are some rules that are made just for sending something like this, and in this article, we are going to reflect on those rules.

Spelling It Out

If you are sending a formal letter or correspondence, then using the full name of the recipient along with their full address is preferred. Informal cases, make sure that there are absolutely no abbreviations whatsoever in the spellings.

However, as far as the informal ones are concerned, it is okay to stick with informal names, as well as abbreviations to make things less tricky.

Getting The Right Titles

For many, this is perhaps the hardest thing to do because there are so many different ways of addressing different people. Still, we are going to look at them below.

Addressing Females

This is complicated, but we are going to make things easier for you by having everything under pointers.

  • If you are addressing girls under 18, it should be Miss before the name.
  • Over 18 women who use their maiden names should be addressed with Ms.
  • Separated/divorced women should also be addressed with Ms. Along with their maiden name.
  • Married women who use the name of their husband should be addressed with Mrs. Followed by the husband’s first name.

Addressing The Couples

  • If the couple is married, and they use the husband’s last name, then Mr. and Mrs. Followed by the last name would be ideal.
  • A married couple does not use the same last name should be addressed as Ms. and Mr. followed by their full names.

Addressing The Families

  • Children under 18 should be named under their parent’s name. You do not need to use any titles or last names.

How to Handle Professional Titles

This one is not as tricky as it may sound. The best way is to make sure that when you are addressing someone professional is to use their titles before their names. The titles can be shared among both if both the recipients are ranking officials, or you can use it for the one.

Ideally, you do not have to be careful all that much, however, the safest bet is to use the titles, and be very careful about that.